What's Wrong with a To-Do List?

Most to-do lists are too long.
Too many items.
Too optimistic.
Overwhelming.
A sure way to make you feel less-than at the end of the day.

Change that by limiting your to-do list to three items:
one MUST-DO, one WANT-TO-DO and one COULD-DO. 

Insider tip from this Creativity Coach: It's a typical procrastinator's trick to do a bunch of could-dos instead of the one must-do and then feeling too guilty to do the want-to-do!

Having only a few items on your to-do list will help you get them done. Too many items on your to-do list is a sure way to do give yourself an excuse to do nothing. Three items. Tops. If you get everything done, you have my permission to start another list. 

Include one "MUST-DO"--a non-negotiable. This "must-do" is the ONE THING you need to do in the next 24 hours. Not doing this one thing may cause problems in your life. For example, missing an appointment with your doctor or co-worker could have long-term consequences. Cleaning out your closet is not a "must-do."

Include one "WANT-TO-DO"--an activity that has personal meaning for you. Finding even fifteen minutes a day to cultivate your creative interests or read a chapter in a book related to your interests or future goals will improve your mood and outlook.  This is the emotional equivalent of treating yourself to a cookie.

Include one "COULD-DO"--this  is  task that is usually not time sensitive and won't take much time (filling out a form or paying a bill on-line), but these are the little tasks that are often forgotten until the deadline or due date is upon you (or past). Your "could-do" may include a call to your mother (my sons, please take note).

5 Ways to Add Value to Your Day

At the end of the day you can feel good about how you spent your time and efforts. Say "yes" to activities that enrich your life.  

Say "Yes!" to:

Exercise.  Go to an exercise class or take a short walk outside.  Leave your desk and take a five minute walk around the building. The fresh air will energize your spirits and your thinking skills.

Water. When your energy lags, you might not be tired or hungry, you may be dehydrated. Instead of a sugary snack or cup of coffee mid-afternoon, drink a glass of water. You'll feel refreshed.

Silence. Take a break from the noise and distractions.  Sit in a comfortable chair, close your eyes and breathe for five minutes. Short on time?  Concentrate on the movement of the second hand on a watch for one minute.  You’ll feel rested and calm in 60 seconds.

Meaning: Do something that is meaningful to you.  Work on your pet project. Give yourself permission to do the thing you enjoy doing.

Gratitude: Recognize good work.  Notice the extra efforts of a store clerk, wait-staff person or co-worker and say “Thank you!”

 

SIX QUESTIONS TO ASK YOURSELF BEFORE YOU SAY "YES"

When faced with a decision, take the time to think things through.

The following questions may help clarify your decision:

1.  Do you have enough of a special interest in the group to donate your time, money or talents?
You may be happy to help your child's school with a fundraising event, but you may not be as interested in another cause not as directly tied to your daily life. It's okay to pick and choose where you put your efforts, time and money.

2.  Do you have the time available to do the job by the due date without feeling pressured?
If adding a new obligation will require you to completely reschedule your life, say no.

3. What are your motives?
Do you need to return a favor? Impress someone? Saying yes to gain brownie points may cost too much. Is there another way you could contribute?

4. What is your gut feeling about this request? 
If your initial reaction is "Oh, no!" then do not say "yes."

5. Is there something new you can learn from doing this project?
If this is a rerun activity, pass and let someone else gain the experience. Don't you have a new interest you would like to pursue?

6. Try to predict the future. Will this task rob you of your energy? Make you feel resentful about lost time? Will this task energize you?

Next:  saying yes!

Nice Ways to Say "NO"

A request to donate your time or skills is an invitation. You always have two choices: accept or decline. Before you respond, give this question some thought:
"Will this opportunity move me toward my goals?"

If you know your goal and can see that this request for your time will take you off-track, pass.
Remember, the "right" decision is the one that is right for you.

Here are a three nice ways to say no.

If asked to join a club, chair an event, help a friend clean out their garage etc. say,
"Thanks for thinking of me, but my free time is tied up with a new project. I'm sure you understand." 

If asked to do something that you've done before and don't want to do again, say,
"Thanks for asking, but I think it's time for someone new to have a chance to gain leadership experience within this group."

If you're asked to do something that is not in the least bit interesting say,
"Thanks, but that task is just not a fit for me."

Saying "no" in a nice way will leave doors open and friendships intact.

NEXT POST: more questions to ask before you make a decision about a request for your time.

Decision-making Short-cut #1

 1.      Ask questions (get the real story about this request for your time or talents)

2.      Gather information (write everything down)
3.      Review information (place your notes where you can see them often)
4.      Don’t feel rushed to make a decision (it's okay to take a couple of days to decide)
5.      Examine your initial thoughts and feelings (do you feel excited or overwhelmed?)
6.      Go a little deeper (Feeling excited? Are you really interested or just trying to people please or procrastinate? Feeling overwhelmed? Maybe your schedule is too tight for one more thing)
7.      Remember your long-term goals (examine this request in light of your long-term goals. Ask: "Will this "opportunity" move me closer to my goals?" If not, pass and do something that will push you forward).
8.      Accept or decline with grace (say no in a nice way to leave doors open)
NEXT BLOG POST: HOW TO SAY NO IN A NICE WAY